Records Doc Mgmt Systems Spec

Vacancy has expired

Orlando, Florida Valencia College

Job Ref:	HR0423.00000_32811
Employer:	Valencia College
Job Type:	Part Time
Location
City:	Orlando
State:	Florida
Post Code:	32811
Map:	United States, Orlando, Florida, 32811 (Show on map)
Description
About this Position Posting Detail Information Position Number HR0423.00000 Position Title Records Doc Mgmt Systems Spec Job Type Staff FT/PT Part-Time Employee Class Description Staff PT (ed. support) General Position Description Categorizes and quantifies all documents to be scanned. Scans all incoming documents. Verifies readability of batches created and certifies documents attached to student records. Maintains and prepares documents for destruction as scheduled. Supports data entry of incoming transcripts, builds institutional catalogs, and verifies course articulation and equivalencies as needed. Flexible Work Arrangement Grade 18 Exemption Status Non-Exempt Posting Number S2432P Location(s) Orlando, FL 32811 - West Campus Proposed Work Schedule (Please note hours subject to change based on business needs) Monday through Friday: 29 hours a week between the hours of 8:00am -5:00pm Number of Vacancies 1 Posting Start Date 04/11/2024 Posting End Date 04/29/2024 Open Until Filled No Quicklink for Posting https://valenciacollege.peopleadmin.com/postings/34847 Posting Detail Information Temporary Position (Temp or Grant Funded) Details Salary Range $15.32 per hour Essential Job Functions Description of Job Function 1. Prepares and separates documents for the scanning process. Description of Job Function 2. Creates an electronic file for all incoming documents and establishes the batch name, size, and type for each file. Description of Job Function 3. Reviews and evaluates documents to determine readability and accuracy of the attachment to the student record. Description of Job Function 4. Secures and maintains scanned documents by date to meet disposal deadlines as set in the department retention schedule. Description of Job Function 5. Reviews electronic reports to ensure the integrity of the student record. Description of Job Function 6. Researches and resolves errors of student records and reports any unresolved errors to the supervisor. Description of Job Function 7. Supports data entry of course work from incoming transcripts. Description of Job Function 8. Creates institutional catalogs for incoming transfer course work and establishes course and grade mode equivalencies. Description of Job Function 9. Assists with preparation of commencement information sessions as well as the commencement ceremony. Description of Job Function 10. Responds to student records inquiries both online and via telephone. Description of Job Function 11. Performs other duties as assigned. Qualifications Drivers License Requirement Drivers License Requirement Not Applicable Required Qualifications Required Minimum Education High school diploma or general education degree (GED). Required Field of Study Other Required Qualifications Required License/Certification Preferred Qualifications Preferred Education & Field of Study Associate's degree from a regionally accredited institution. Preferred Type of Experience Admissions and Records experience. Customer Service experience. Data entry experience. Experience scanning and archiving. Preferred Licenses/Certification Knowledge, Skills and Abilities Knowledge, Skills and Abilities Knowledge of records' policies, practices, and procedures as they relate to community colleges and student records retention. Knowledge of personal computers and select software including Microsoft Office Word and Excel. Ability to organize, prioritize, and make decisions. Ability to work effectively in a diverse community and meet the needs of diverse student populations. Working Conditions General Working Conditions This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate. Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making. The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions. Job specific working conditions This position has a reasonably low access to protected health information (PHI) and is required to participate in specialized training relative to handling of PHI. Job Specific Designation Supplemental Questions Required fields are indicated with an asterisk (). Please share your relevant administrative professional work experience. (Open Ended Question) * Do you have experience scanning and/or maintaining documents experience? If so, please explain. (Open Ended Question) * Please describe your experience with data entry, spreadsheets for organizing data, and composing notices or correspondence (e-mails or letters). (Open Ended Question) Documents Needed to Apply Required Documents Resume/Vita Optional Documents Cover letter Veterans Preference Verification Documentation Reference Letter 1 Certifications Other Documents