Staff Assistant I

Vacancy has expired

Orlando, Florida Valencia College

Job Ref:	HR0157.00000_32825
Employer:	Valencia College
Job Type:	Part Time
Location
City:	Orlando
State:	Florida
Post Code:	32825
Map:	United States, Orlando, Florida, 32825 (Show on map)
Description
About this Position Posting Detail Information Position Number HR0157.00000 Position Title Staff Assistant I Job Type Staff FT/PT Part-Time Employee Class Description Staff PT (ed. support) General Position Description Responsible for general clerical and secretarial duties within a college department. Functions as office receptionist and answers questions pertinent to the department. Maintains office/ supervisor's calendar. Works under general supervision within a college department. Flexible Work Arrangement Grade 17 Exemption Status Non-Exempt Posting Number S2410P Location(s) Orlando, FL 32825 - East Campus Proposed Work Schedule (Please note hours subject to change based on business needs) Monday to Friday 28 to 30 hours a week Number of Vacancies 1 Posting Start Date 04/01/2024 Posting End Date 04/15/2024 Open Until Filled No Quicklink for Posting https://valenciacollege.peopleadmin.com/postings/34722 Posting Detail Information Temporary Position (Temp or Grant Funded) Details Salary Range $15.03 per hour Essential Job Functions Description of Job Function 1. Produces large volumes of typing and correspondence, filing, and general secretarial duties in support of departmental clerical activities. Description of Job Function 2. Processes incoming and outgoing mail for department. Description of Job Function 3. Answers telephone, refers calls, and takes messages for department staff. Description of Job Function 4. Types, edits, and prepares routine correspondence, documents, and reports. Description of Job Function 5. Maintains current files for the department, including files for internal and external correspondence. Description of Job Function 6. Maintains calendar and appropriate schedules for department; follows up on routine matters and reminds department staff of appointments, meetings, etc. Description of Job Function 7. Schedules/reserves boardrooms, prepares for meetings as directed. Description of Job Function 8. Maintains stock of forms and orders clerical supplies for department when needed. Description of Job Function 9. Functions as office receptionist. Description of Job Function 10. Operates standard office equipment as needed to perform tasks. Description of Job Function 11. Performs other duties as assigned. Qualifications Drivers License Requirement Drivers License Requirement Not Applicable Required Qualifications Required Minimum Education High school diploma or general education degree (GED). Required Field of Study Other Required Qualifications Experience in a secretarial/clerical position. Advanced secretarial training. Required License/Certification Preferred Qualifications Preferred Education & Field of Study Preferred Type of Experience Preferred Licenses/Certification Knowledge, Skills and Abilities Knowledge, Skills and Abilities Proficiency using functions of operating system and software used in department (i.e. Windows, WordPerfect, etc.) Ability to use typewriter and office machines. Strong communication skills over the phone, in person, and in writing. Ability to work effectively in a diverse community and meet the needs of diverse student populations. Working Conditions General Working Conditions This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate. Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making. The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions. Job specific working conditions Job Specific Designation Supplemental Questions Required fields are indicated with an asterisk (). Do you have experience in a secretarial/clerical position? If yes, please explain in detail your related experience. (Open Ended Question) * Do you have advanced secretarial training? If yes, please explain in detail your related experience. (Open Ended Question) * Do you have experience with Excel, Word, and Outlook? Please explain your experience. (Open Ended Question) * This position requires strong communication skills over the phone, in person, and in writing. Please tell us how you strive to be an effective communicator. (Open Ended Question) Documents Needed to Apply Required Documents Resume/Vita Optional Documents Cover letter Veterans Preference Verification Documentation Reference Letter 1 Reference Letter 2 Reference Letter 3 Other Documents